Are you looking for the perfect heavy-duty stapler for your office?
You’re in the right place! In this Restaurant Accounting guide, I’ll answer common questions like:
- What is a Heavy-Duty Stapler?
- Are Heavy-Duty Staplers Cheap or Expensive?
- What should you look for in a heavy-duty stapler?
- Top Heavy-Duty Staplers
Sometimes you need a powerful stapler that will handle anything that you throw at it.
Maybe the staples just aren’t good enough.
Maybe you just don’t have the muscle to power through 150+ sheets of paper to bind them together properly.
Whatever the case may be, if you need more staple power than you’ve currently got, then you’re ready for the best heavy duty stapler reviews.
10 Best Heavy-Duty Staplers
A stapler is a handy device used for stapling sheets of paper to keep them organized. The best stapler is built with quality materials, a long-life span in mind, and the goal to make your office life more manageable. If you are searching for a stapler to use in your office, then the chart below will help you compare the best models available today and help you pick the best stapler.
- Bostitch Auto 180 Xtreme Duty Automatic Stapler, 2-180 Sheets
- Bostitch Impulse 45 Sheet Electric Stapler
- Onotio Heavy Duty 100 Sheet High Capacity Office Desk Stapler
- Rapid HD220 Heavy Duty Stapler
- Swingline Stapler Optima 40 Desktop Stapler
- Swingline Stapler Optima 25 Full Size Desktop Stapler
- Bostitch Office Executive Stapler
- EX-25 Automatic Heavy Duty Electric Stapler
- PraxxisPro Electric Stapler Heavy Duty Professional Office Stapler
Table of Contents
Why Am I Qualified to Talk About the Best Heavy-Duty Stapler?
Having spent over a decade running offices in multiple industries, managing small and large accounting teams. I am positive my comprehensive list of heavy-duty staples will cover both your administrative and finance teams with everything they need to conquer their day in the office. My team and I have used every stapler on this list, and I recommend you read the pros and cons list in detail.
What is a Heavy-Duty Stapler?
Heavy-duty staplers for the office look slightly different than your average stapler. First, they are designed for high volume with a platform to rest your countless documents or other materials that are set to be bound or stapled.
This platform design gives you more stability during the stapling process, reducing the chances that you’ll incorrectly staple and need to start over again. You can even add more stability using these advanced staplers by fixing them on a flat surface.
There’s also an increased level of leverage that comes with a heavy-duty stapler. The handle’s design allows staple users to begin pressing down to create pressure before the mechanism actually engages with what is being stapled. This gives the average office worker enough power to staple or bind together many documents even if you don’t visit the gym frequently.
Why Invest in a High-Quality Heavy-Duty Stapler?
When you’re spending most of your day stapling away, it makes sense to invest in a quality office stapler.
“What makes a great Heavy-Duty Stapler?”
“How do I find the right stapler?”
“What should I avoid when buying an office stapler?”
“What are the best office staplers?”
You’ll walk away from this post with answers to all these questions and a shopping list of the best ten staplers for your office.
The Advantages of a Heavy Duty Stapler
The reality is some stapling jobs require a little more force and power than others do. Suppose you need to staple a large number of documents together. In that case, with thicker materials like fabric, or even laminates or plastics, then the old-fashioned manual office stapler will not be strong enough to power through the job.
That’s when you’ll need a heavy-duty stapler to step up to the plate and take on the workload.
Heavy-duty staplers are perfect for large projects as well. Suppose you have a final summary that needs to be perfect, or you’re trying to affix thicker materials to a corkboard, cardboard, or other materials. In that case, the penetrating power of a heavy-duty stapler is going to help you get the job done effectively.
You will want to pay close attention to the number of sheets each stapler is rated to staple for the best results here. A stapler that can staple 200+ sheets will give you more options than a stapler rated for just 80 sheets.
Then there are the comfort factors to consider. Your hands can get sore very quickly when a heavy-duty stapler isn’t performing up to standards. Repetitive stapling with a poor quality stapler can lead to soreness, fatigue, and even injuries. The best heavy-duty stapler will help maintain productivity levels by providing an efficient performance that is supportive of the workers.
Are Heavy-Duty Staplers Cheap or Expensive?
Electric heavy-duty staplers carry the greatest prices in the staple category. You can find top of the line models having a price points greater than $400 for higher-end brands.
That’s a pretty large investment for a single office tool, but it can also replace up to 10 regular heavy-duty staplers with its performance.
From a long-term perspective, since a premium stapler lasts longer, the costs are about the same.
For the manual heavy duty staplers, prices start at around $35 and go up from there. Some less robust models are offered below this price but beware of plastic components that may not live up to the wear and tear you plan to put on the stapler tool.
The average price for an excellent heavy-duty stapler online today is around $50, and this will let you staple between 60-80 sheets for units that staple 150+ sheets; expect to pay at least $100.
What is an Office Stapler?
An office stapler is a handheld or desktop stapler that is portable and ideally is eye-pleasing. The latter part is essential within an office environment.
Since you spend over 40 hours at your office weekly, you don’t want one that is heavy-duty or unattractive. Who wants to look at an ugly stapler all week? An office stapler should be easy to use. There are already enough difficult things to deal with within an office environment. Your stapler should not be one of them.
Office staplers will come in two forms. These staplers are either manual or electric. Manual staplers are hand or wrist powered. You have to physically push the top-down or squeeze to drive the staple through the paper. If you are holding the stapler in your hand, you’d have to squeeze and put some effort into it.
Automatic staplers work with sensors or buttons. When a sheet of paper is placed underneath the sensors, a motor drives the staple through the paper. You would simply tap the button on it to initiate the stapling with the button, no elbow grease required!
Here at Restaurant Accounting have searched high and low to find the top office staplers on the market. We hope our detailed guide will give you an idea of things to look for and consider when making a purchasing decision for your office stapler.
What Should You Look for in a Heavy-Duty Stapler?
Here are a few items you should consider before buying a Heavy-duty Stapler!
The style of office tools matters more today than ever before. Think about where this stapler will be used. Depending on where it lives or will be used, it should help you decide if a color will play a significant role.
There are places where something too clunky would not fit the overall style or ambiance of the office. Remember, we all do better work when things are in order and feel as if they have a rhythm, so yes, the stapler fitting into your office space is essential.
Most staplers are relatively light, so there is not much to worry about. However, some heavy-duty staplers are much larger. Weight matters when considering potential health and safety risks in the office, for example, can everyone use it?
If it was to fall on someones foot or a surface, would everything be okay? Another concern when it comes to the weight of the stapler is considering how it will impact the user. Could it potentially make it more difficult to use? Certain users may avoid or not use the stapler entirely if it is too heavy.
Number of Sheets
Are you stapling 45 pages or a massive 200-page document? Are you stapling plastic? Are you stapling laminated paper? Each office has its own different needs when it comes to a heavy-duty stapler.
Each stapler is designed for different scenarios, which means one stapler is a better fit for you.
A stapler is easily accessible, which means anyone with access to your office is a potential user. This means safety is essential. If children may use the stapler, is it heavy-duty stapler you purchased safe for them?
Durability is about how much use you can get out of your item. This can be difficult to measure initially. The first thing to look for is what material is used to make the stapler. You get more durability out of a metal or steel stapler than from a plastic one. Durability is not always a fact but a good rule of thumb.
Some plastic staplers outlast the metal ones. Durability is not limited to physical breakage. When an item stops working, it is not durable.
You may have a metal stapler that is intact physically but no longer functional. Some plastic staplers are well manufactured. Even with the perceived weakness in material, they outlast the stronger one.
Advantages of an Electric Office Stapler
Electric staplers have been around for a long time. They have not taken off as fast as most office experts anticipated. This is primarily due to the efficiency of their predecessors. Although the electric office stapler delivers many advantages, it does not quite outdo those provided by the manual one.
Electric staplers are usually more expensive than the manual ones. They function on battery power or a direct power source. As a result of this, there is much less physical effort required to operate them. The only thing required of the user is to place the paper under the sensor.
There is a button to that releases the staple for the ones that do not have sensors. It is much easier to make a mistake when using an electric stapler. Before you get used to it, you may find yourself releasing staples before you are ready. Once you get the hang of it, it is very accurate.
The cumulative cost is also something you should consider. A manual stapler will only cost one time at the point of purchase, and to replenish the staples when they run out. In contrast, an electric stapler will require the replacement of batteries regularly.
Here are some key advantage of the electric office staplers:
- Faster turnover time in comparison to manual ones
- Somewhat hands-free operation
- Ease of use (in most cases)
- Usually, have more safety features than manual ones
- You can render it unusable for minors by simply removing the power supply or batteries
- Results are more uniform due to the consistency of force
- Productivity can be measured (You can quickly tell how many sheets you can staple within a period)
Advantages of a Manual Office Stapler
Most people saw the birth of the electric stapler as the death of the manual ones. That has not been the case in any capacity. The manual office stapler largely outperforms the electric staplers. There are several reasons why this old staple (pun intended) has refused to be retired.
Within most offices, staplers are used fairly regularly. This makes it difficult to justify the need for an electronic one. There is no fatigue to speak of when you are stapling a couple of pages here and there.
Some uers tend to also make less mistakes when you physically squeeze or press it to get a staple out.
Here are some key advantages of the manual office stapler:
- Cheaper option than the electric stapler
- There are no ongoing additional costs besides staples
- Works out of the box without a complex set up
- There is room for scaling productivity
Are Office Staplers Expensive or Cheap?
There is a huge range when it comes to the prices of office staplers. The cheapest ones start from as little as $6 (sometimes even less). They go all the way up to a few hundred dollars, even though I have seen thousand dollar ones. You will mostly find that like many things in life, you do get what you pay for.
At the lowest end of the scale are the basic plastic ones. They usually do a decent job but do not offer much longevity compared to their metal counterparts. If you are buying for a small number of uses, they may suffice, but be prepared to throw out after 20 or 30 uses.
The material gets more robust as the prices rise. Electric ones tend to be pricier than the manual ones.
Best Heavy-Duty Staplers Reviews
1. Bostitch Auto 180 Xtreme Duty Automatic Stapler, 2-180 Sheets
- Staples 2-180 sheets with one size staple.
- Automatically trims staple to the correct size for a custom fit
- Flat clinch, Antijam technology eliminates frustrating staple jams
- Convenient front loading
- Includes 800 heavy-duty Bostitch staples (SB38HD)
Sheet Count: 180
Meet the King! Superior to all Bostitch heavy-duty staplers is the Auto 180 Xtreme Duty Automatic Stapler that can staple a profound 180 sheets with just ONE staple size!
This stapler automatically trims the staple to the precise size for a customized fit for each job at hand. To generate a professional look and facilitate neater stacking every time it has a built in a flat clinch system.
No more agonizing over staple jams that hinder your productivity because we have integrated the Antijam technology for convenience. For your optimal stapling comfort, we have fabricated an ergonomic handle and to guarantee durability and quality it’s constructed of a metal composite. Pushing the boundaries to allow you to personalize the reach of the staple is the adjustable paper stop.
Extra reinforcement is needed with extremely heavy-duty jobs so we applied a full rubber base pad to keep the stapler in place at all times.
- Worth the price
- Well made
- Lasts multiple years even under constant use
- Big and awkward
- Antijamming did not work up to expectations
2. Bostitch Impulse 45 Sheet Electric Stapler
- 3X Faster Stapling Speed
- No Jam Technology
- Refill Alert Light
- Staple Storage Compartment
- Easy Push-Button Reloading
Sheet Count: 45
The B8 Impulse 45 Electric Stapler by Bostitch is the ultimate heavy-duty stapler for those who expect nothing but the best.
It offers a unique blend of superior performance and sophisticated design, suitable for any office. If you frequently have a high volume of stapling work and limited time, then you will absolutely love the Impulse Drive technology that delivers up to 3x faster-stapling speeds than the average staplers. It’s high-performance drive system easily and consistently staples up to 45 sheets for a neat professional appearance.
The innovative No-Jam technology puts an end to frustrating, document damaging staple jams. The refill alert light provides a bright visual indicator when it’s time to reload, and our push-button FastLoad magazine means less time reloading and more time stapling so you can finish projects sooner.
The integrated suction cup feet make for easy mounting and ultimate stability.
- Convenient and easy to use
- Refill alert light
- No unneeded features offered by the other high-end staplers
- Increases productivity
- Requires larger staples to reach the 45 sheet maximum
- Lacks the longevity of products in the similar price point
3. Onotio Heavy Duty 100 Sheet High Capacity Office Desk Stapler
- Can handle 100 pages
- Stapler Kit, Staples, and Stapler Removal Tool, all you need in one place!
- Truly heavy-duty stapler made of 100% all-metal
- Includes a simple front-end jam-clearing mechanism.
- Bonus Points: makes your desk look a little menacing, so people will leave you alone
The Onotio Heavy Duty 100 Sheet Desk Stapler is a high-quality stapler at an affordable price. With a single staple from it, you can fasten together up to 130 sheets.
The entire body except for the black part of the handle is made of metal. Even that part is fully supported by a metal interior.
The lever-like mechanism on the front end makes it easier to staple even the largest of stacks. The combination between the heavy-duty staples that are to be used, and this stapler, minimize the jamming.
There’s always the added benefit of having a Staple Removal Tool. This comes with it. The simple front end clearing mechanism is an added feature to clear any jamming.
- Holds up to long term use
- Works as advertised
- Heavy-duty stapler
- Amazing customer service
- Small in size relative to competition
- Must use the recommended staples
4. Rapid HD220 Heavy Duty Stapler
The Rapid HD220 Heavy Duty Stapler is the heavy-duty stapler you’ve dreamed about having in your office.
It can power through up to 220 sheets of paper with its stated capacity – and handled an extra 20 sheets in our testing.
You have a low staple indicator to let you know when a refill is necessary. The all-metal inner housing lets you get through high volume stapling work with ease.
Don’t fret about it being a manual stapler, it will still staple almost anything in the office due to its effective design.
- Can handle anything you throw at it
- Useful refill indicator
- Larger than similar staplers
- Learning how to load it can be challenging initially
- Some users have reported regular jamming
5. Swingline Stapler Optima 40 Desktop Stapler
The Swingline Stapler Optima 40 Desktop Stapler is a sleek, sturdy stapler that has subtle black and gray coloring, with a bright orange accent to create an interesting pop of color. Its durable plastic housing protects the metal stapling mechanism for long-lasting service. It’s the perfect complement to your current stash of office supplies.
A little effort goes a long way with the Optima 40 stapler, which requires less force to operate than traditional staplers. An easy-to-use, efficient stapler allows you to fasten more paper with less effort. It powers through up to 40 sheets with a single press, giving you nearly twice the capacity of traditional desktop staplers.
Spring-loaded stapler allows for swift, simple reloading – simply pull up on the spring-loaded lid and insert a new strip of staples. A sturdy stapler works hard to fasten paperwork swiftly and securely. Staples are designed with sharp chisel points to quickly cut through paper.
- Some reviewers suggest it staples more sheets than advertised
- Handles high volume with ease
- Very easy on the wrist
- More expensive relative to similar products
- Internal elements are fragile (users report the main spring breaking)
6. Swingline Stapler 747 Iconic Desktop Stapler
The Swingline Stapler 747 Iconic Desktop Stapler is a shiny, modern icon in its own right. This easily recognizable cornerstone of the modern office is a reliable choice for everyday stapling. With a curvy, metal exterior and a sturdy base, it’s built to give you long-lasting service.
The 747 Stapler is an excellent choice for stapling stability. It’s a gem in the line of Swingline stapling products. All-metal construction ensures that this desktop stapler is a reliable choice for your everyday needs. A specially engineered inner rail always delivers jam-resistant, accurate stapling.
Spring for a stapler that’s easy to reload – simply pull up on the lid of this spring-loaded stapler to insert a fresh strip of 210 staples. Securely fastens up to 25 sheets of paper. Staples with sharp chisel points reliably pierce paper with every press.
- High-quality construction
- Decent price for a great product
- Multiple users reported it lasting for years
- Some users report it jamming easily
- Must use recommended staples
7. Swingline Stapler Optima 25 Full Size Desktop Stapler
- Premium Stapler
- Designed for the desktop
- Staples 25 sheets
- Quieter Stapling
The Swingline Stapler Optima 25 Full Size Desktop Stapler is a timeless classic perfect for a small or growing office.
A little effort goes a long way with an Optima 25 stapler. Easy, efficient stapler allows you to fasten papers with less power, piercing up to 25 sheets with one press. It’s the perfect choice for large projects and big stapling jobs.
The spring-loaded Optima stapler allows for swift, simple reloading – simply pull up on the spring-loaded lid and insert a new strip of staples. Strong, Optima and S.F. 3 staples, with traditional ¼” length legs, have sharp chisel points to quickly cut through paper for reliable punctures with each press.
- Great quality for the price
- Easy to use
- Requires less effort to use than other staplers
- Must use the correct staples
8. Bostitch Office Executive Stapler
- 80% easier stapling
- Stapler holds up to 210 staples
- Effortlessly staple 20 Sheets using one finger (one-touch)
- Includes a built-in staple remover
- Jam-free operation
The Bostitch Office Executive Stapler allows for effortless performance from a stapler that’s 80% easier to use. Simply use just one finger to staple up to 20 sheets of paper. Designed for convenience, it features a built-in staple remover for quick fixes and a hidden staple storage compartment to keep extra staples handy.
Jam-free operation allows for smooth stapling of up to 20 Sheets. Opens for bulletin board tacking and crafting. Stands vertically or horizontally for easier access and storage. Uses premium standard staples. Perfect for school, work, or the home office.
- Staples 15 to 18 sheets
- Confusing to load
- Won’t stand on its end
- 90% plastic
9. EX-25 Automatic Heavy Duty Electric Stapler
- Heavy-Duty & Quiet
- Lifetime Warranty
- Efficient, saving you time
- No more sore hands from stapling
- Perfect accuracy with every staple
The EX-25 Automatic Heavy Duty Electric Stapler was designed as a slim and sleek stapler to look clean and professional in your workspace. This means no need to worry about unattractive bulkiness and noise. You can rely on the EX-25 Automatic to get any stapling job done right, without the risk of our stapler jamming or putting any strain on your hands. It will change the way you staple!
It was created with a portable stable and a precision stapling guide so that you can choose from 14 different settings for maximum efficiency when stapling. Easily adjust and lock-in the throat depth with ease and accuracy anywhere between .25 inches and 1.5 inches with 1/10 inch intervals in between each setting.
The EX-25 Automatic Heavy Duty Electric Stapler was built as a premium stapler to last, using top craftsmanship and innovation. And what’s even more exciting is that it’s actually super fun and easy-to-use. Simply place your stack of papers inside our automatic stapler, and watch stapling poetry in action. Now you’ll actually look forward to quickly conquering stapling projects, instead of dreading them.
- Powerful stapler
- Great customer service
- Can be plugged in or operate on batteries
- Adjustable depth
- Lifetime warranty
- Top heavy, which means it knocks over easily
- Some users report it not being quiet
- Pricey compared to other options
10. PraxxisPro Electric Stapler Heavy Duty Professional Office Stapler
- Electric Stapling at it's finest
- Patented clinching design
- Value Pack includes staples and staple remover
- This is the only stapler you will ever need
- Lifetime warranty against any manufacturing defects
PraxxisPro Staplers are built for a lifetime of dependable, jam-resistant use; the Heavy Duty PraxxisPro Powerhouse Commercial Electric Stapler is the premier electric stapler with its industrial strength stapling ability and whisper-quiet stapling operation; easily staples up to 40 sheets of 20 lb. paper using regular, standard office staples.
The Powerhouse/G1 Full-Strip Automatic Electric Stapler is built to last with its patented motor and gear mechanism; something you won’t find in other staplers.
The Powerhouse High Capacity Stapler features a long-reach design with its adjustable 5-position paper guide; you are able to staple exactly where you want, quickly and efficiently.
The PraxxisPro Electric Stapler’s unique flat-clinch stapling design also ensures your stapling efforts are not in vain; flat-clinch design means that unlike other generic, cheap staples, our staples are flush with the paper, no more of that gaping space we’re all too familiar with; resulting in a stronger, more permanent and more reliable fastener while allowing you to staple more paper with little effort.
- High quality
- Holds up to rigorous use
- Patented clinching design
- Electric stapler
- Some users complain they have to use the manual staple button often
- Louder than advertised
Best Staples for Office Stapler
There are various types of staples. Fortunately, there is only one that is commonly used in office staplers. This is the ¼” staple. You will often find it referred to as the “standard” staple. You may have noted that one of our top picks, the Onotio Heavy Duty 100 Sheet High Capacity Office Desk Stapler, also takes ½” staples.
The best heavy-duty stapler reviews will help you take control of the paperwork in your office. If you love being organized, then any of these staplers will help you make sure your job is done more effectively every day.
It’s a small investment but a large return, and that’s why a heavy-duty stapler is always a good idea.